As you know we regretfully had to cancel the 2018 Geoff Smith's Banbury 15, based on the latest weather forecasts and following safety advice from UKA. As it turned out conditions on the day were as forecast and it would have been impossible to hold the event safely. The decision was made the day before the race and communicated to all runners on Saturday morning in order to minimise any inconvenience/unnecessary travel etc.
I'm sure you will appreciate that the race still incurred substantial costs, most of which cannot be refunded by our providers, resulting in a significant financial loss to Banbury Harriers AC. As a small club run entirely by volunteers, such losses hit us hard and may restrict our ability to hold such events in the future.
We therefore invite you to consider 'donating' your entry fee to the club in order to cover our costs. Any surplus money after costs will be donated to our race charity, The Katherine House Hospice. If you are happy to do so, you do not need to do anything, and we thank you for your support.
Alternatively, we are obliged to offer you a full refund of your entry fee, and if you request this we will be happy to honour it. We will not be deferring/carrying forward entries to next year's race as the club will have to consider the viability of this after the cancellation of this years race.
We do not have the facility to make refunds onto your card if you paid online so all refunds will be made by BACS directly into your bank account.
If you wish to receive a refund, please reply to this email, stating the following:
- Name
- Bank details (Sort code and account number)
- Name of bank account
Requests for refunds must be made by Sunday 15 April 2018 at the latest and we will aim to make all refund payments by Monday 30 April 2018 at the latest.
Regards
Banbury Harriers AC
