>The club will be called Banbury Harriers Athletic Club and will be affiliated to the UK Athletics, Oxfordshire AA and the appropriate Regional Athletics Association in line with League affiliations.

Aims and objectives

The key aims and objectives of the club will be:


To provide effective organisation, support and facilities for the pursuit of Track & Field Athletics, Road Running and Cross-Country Running.


For the club and individual members to enhance levels of athletics performance and compete at the highest possible level in the above three athletics disciplines.

Junior Section (Development)

To develop and strengthen the club’s junior section in order to identify and develop talent in junior members, encourage their physical development and levels of performance, and to encourage team spirit.

Events (Promotions)

To raise the profile and appeal of athletics and to enable the club to become an effective asset for the community.


The club kit will be a maroon, green and white hooped vest with maroon shorts. A club vest must be worn when representing the club;


All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted. 

Senior member

Junior member

Second claim member

Associate member

Family member

Competing Only member

In cases of hardship for any member, the committee will consider, in confidence, a reduction in part or all of membership/training fees

The committee may nominate as Honorary Vice Presidents any member who they consider has rendered service to the Club. Such nominations are to be confirmed by elections at the Annual General Meeting.

Resignations from the Club must be made in writing and submitted to the Secretary. Membership will be terminated with effect from the date of the letter unless the person is financially indebted to the Club, in which case the Committee may withhold acceptance of their resignation until the debt is discharged. 

Membership fees

Membership fees will be set by the Committee and agreed at the Annual General Meeting

Fees will be due on 1st April and are to be paid in full by 30th April of each year.

officers of the club

The Officers of the club will be:


Vice Chairman



Officers will be elected annually at the Annual General Meeting.

All Officers will retire each year but will be eligible for re-appointment.


The Club will be managed through the Committee consisting of the officers of the Club and up to eight other members, all of whom must be aged 16 years or over. Only Committee members will have the right to vote at meetings of the Committee.

The Committee will be convened by the Secretary of the club and hold no less than four meetings per year.

Minutes must be kept of all Committee meetings.

The Committee shall have the power to fill any vacancy occurring during the year.

The quorum required for business to be agreed at Committee meetings will be five, one of which will be an officer of the Club.

The Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.

The Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Committee as necessary to fulfil its business.

The Officers shall have the power to invite appropriate individuals to attend committee meetings where appropriate although co-opted invitees (E.g. Head Coach, Safeguarding Officer) will be non-voting.


All club monies / receipts will be banked in an account held in the name of the club.

The Club Treasurer will be responsible for the finances of the club.

The financial year of the club will end on 28th/29th February (amended to 31 December at 2018 AGM). 

A proper record of accounts must be kept at all times, and an audited statement of annual accounts will be presented by the Treasurer at the Annual General Meeting. 

Any cheques and con-line payments drawn against club funds should hold the signatures or authorisations of the Treasurer plus another officer. 

Annual General Meetings

Notice of the Annual General Meeting (AGM) will be given by the Secretary. Not less than 21 clear days’ notice must be given to all members. Notice will be given at weekly training sessions, on the notice board and on the club website. 

Any item for discussion must be sent to the Secretary in writing not less than 7 days prior to the date of the AGM. 

The AGM will receive a report from officers of the Committee and a statement of the audited accounts. 

Nominations for officers and members of the Committee must be sent to the Secretary prior to the AGM. These must be nominated and seconded by club members 7 days before the AGM. Nominations must be in writing. 

Elections of officers are to take place at the AGM. 

All members aged 16 years or over have the right to vote at the AGM. 

An Extraordinary General Meeting can be convened at any time throughout the year. Members will receive not less than 21 days notice of such a meeting. Upon receipt of written instructions signed by fifteen members aged 16 years or over, the Secretary will immediately give notice to the membership convening such an Extraordinary General Meeting. Such notice will be given in the same manner as the AGM. 

Discipline and appeals

All complaints regarding behaviour of members should be submitted to the Club Secretary or to another Officer of the Club who will refer them on to the Secretary. 

The Secretary will be responsible for instigation and adherence to, the Club Disciplinary and Appeals Process for any member who infringes the Club Constitution, Club Code of Conduct, has brought the Club into disrepute or whose actions are against the interest of the Club. The Secretary’s duties include the appointment of Club Disciplinary and Appeals Panels who will carry out and record the disciplinary and appeals processes in line with the Club procedure.  


A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership, either present or by postal vote. 

In the event of dissolution, any assets of the club that remain will become the property of Oxfordshire AA. 

Amendments to the constitution

The constitution will only be changed through agreement by majority vote at an AGM or EGM.


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